Business and project managers, programmers, code designers and editors will use development packages and will draw on data from the SDKs and APIs they utilize, to produce most of their documents and to keep track of their tasks. These people will be familiar with the sheer volume of documents that can be required to be on-hand at any one time. There can be many differing formats and requirements for these documents; especially when a project relies upon cross-linked and data sources from many different platforms. To generate these documents from scratch using Microsoft Office or similar packages would requires much time, effort and manpower. Documents which draw on many different data sources can consume a tremendous amount of manpower just in keeping the process up-to-date and in keeping accurate progress records. These reasons are why Document Generating Software packages are essential for today’s project managers, code designers, programmers and business workers - to maximise output and keep the document design process as efficient and error-free as possible. Document Generating Software offers an intuitive, easy to use and flexible solution to obtain the required documents with the greatest accuracy and minimum effort.
A (worst-case!) scenario could involve manually transferring data from a paper form to an online form version, over and over again. This would be incredibly time-consuming and would cause a massive drain on manpower resources. For instance, in a sales business, perhaps as many as 16 documents will be required just to keep track of the sales process and ensure the transaction is entirely documented from start to finish, from purchase to sale of item, for one customer. This is needed for every sale, on a daily basis. On top of this, the quarterly / yearly summaries, reports and bulletins are required along with all kinds of other forms and notices. This is where Document Generating Software comes into it’s own; once set up and running, the whole document generating process can be almost entirely automated, meaning only certain data-input sources are to be maintained once the initial investment has been carried out. The Document Generating Software can then take over the process of producing any document output specifically required for any part of the business or project.
As mentioned earlier, Document Generating Software can use Microsoft Office (which everyone from junior to management level will be familiar with) to design, format, and edit the required documents. This, coupled with effective I.T. communications, ends the “bottleneck” problem where documents have to fly back and forth before they are ready for use or completed. The software uses intuitive wizards that will tailor the design of the documents, meaning they will be customized to meet the specific requirements for each target. Outputting these documents in formats compatible with most document reading / editing packages (such as HTML, PDF, DOCX) and taking input from almost any data source (such as XML, Excel, SQL and custom data sources) means there are almost no limits to the extent which Document Generating Software can be implemented effectively to a business management situation or technology project. Since any document can be categorized as either batch documents (automated), interactive documents (manually-produced only), text block correspondence (pre-defined text), or website forms, solutions can be found for any kind of document used in today's businesses
Using Document Generating Software to generate tens of pages per second as opposed to a page in minutes, means that many design and data editing tasks can be quickly and accurately completed; re-using design elements is a case of clicking simple drag and drop menus and sub-detail is easily added by free-form design. To specify how to include or exclude information in a document is an easy and tidy process, and can be tailored so that documents are as flexible or as specific as required. This gives a much-reduced workload on the data processing and document generating side, meaning more manpower can be focused on the core business, maximizing revenue and allowing far easier and fluid communication with customers or clients.
Offices and businesses of the past employed many teams of people and spent many hours to simply provide, keep track of and maintain their letters, memos and documents. Keeping them accurate and generating them on time involved using repetitive manual labour and later, many different software packages. Keeping documents up-to-date meant editing every single document one-by-one. Imagine, for example, Document Generating Software implemented to automatically build, update and tailor databases which mark up, index and cross-reference the data points required in each document (for instance, headers, logos, contact information, dates, or code classes, links, libraries and so-on). The Document Generating Software then maintains real-time data for the specific requirements and structure for each document (for instance, importing real-time figures, profit, loss, clients, dates, references, output formats, form data and so-on). The Document Generating Software would then be able to reference and index the overall structure linking the project’s data and document networks. This would be based on incoming data sources and the data which is required as output for different departments or targets. After this process, Document Generating Software would then be able to refer to these databases in order to construct a document tailor-made for any requirement, using any relevant data needed, as chosen and specified by a particular user or users.
Editing cumbersome templates and past documents would be rendered obsolete; taking the whole process out of the hands of teams of dedicated document-writers and into the hands of anyone involved. An individual could produce a document specifically for their position and requirements, containing any information they needed to include. On the other hand, whole ranges of documents could be produced for specific departments or purposes with a single click of a mouse.
With easily implemented data input from multiple sources and intelligent, intricate cross-referencing and indexing, the Document Generating Software can turn the whole task of information processing and document production into a powerful yet easily integrated part of a successful business or project. This power and flexibility of information handling is vital for any project manager, business resource director, code developer or programmer who wishes to achieve peak efficiency in today’s increasingly complex and competitive markets.
